All your suppliers in one place | Venues | Ordermentum

Even if you use Ordermentum to order from most of your suppliers, there might be others that still take orders by text, phone call, or email.

When you have orders in different places, it creates extra admin, scattered invoices, and blind spots in your data.

Order From Anyone, a feature in Ordermentum Pro, lets you place orders with any supplier - even if they’re not on Ordermentum. This means you can keep everything centralised and smooth on your end, but nothing changes for your non-Ordermentum supplier. Here are five ways you can useOrder From Anyone to reduce admin and get better visibility across your team.

1. Place orders with any supplier from one place

Instead of jumping between texts, inboxes, and supplier portals, Order From Anyone lets you create a purchase order in Ordermentum and send it straight to your supplier via email.

That means:

• One ordering workflow, no matter who the supplier is
• Clear order records you can always refer back to
• No more wondering who ordered what, or how

Your supplier doesn’t need to sign up to Ordermentum. They simply receive the order the same way they would normally.

2. Keep all supplier invoices together

When orders live outside Ordermentum, invoices usually do too. That’s how things get lost, duplicated, or forgotten.

With Order From Anyone:

• Invoices from external suppliers can be uploaded or emailed into Ordermentum
• They sit alongside your regular Ordermentum invoices
• Everything flows into the same Insights and accounting workflows

You can even upload historical invoices from external suppliers so you can see the true cost of goods in one place (via the Insights tab).

3. Get visibility across your full spend

If half your ordering happens outside your main system, your data is incomplete.

By bringing external suppliers into Ordermentum:

• Spend Insights reflects all suppliers, not just the ones on the marketplace
• Pro users can see price history across those suppliers too
• It becomes easier to spot trends, seasonal changes, or cost blowouts

Instead of guessing where the money’s going, you can see it clearly - supplier by supplier.

4. Reduce errors caused by texts and phone calls 

Text and phone orders rely on memory, screenshots, and “I think I sent that”.

Creating a purchase order in Ordermentum means:

• Clear quantities and products every time
• Fewer mistakes caused by misread messages
• A proper record if something doesn’t arrive or is invoiced incorrectly

It’s still flexible - just far more reliable.

5. Keep accounting simple, even with external suppliers

Admin usually explodes when suppliers sit outside your main system.

With Ordermentum Pro:

• External supplier invoices can sync straight into Xero.
• Your bookkeeping stays complete and consistent
• You don’t need separate processes for “Ordermentum” vs “non-Ordermentum” suppliers

The bottom line

Venues will always have a mix of suppliers. Order From Anyone makes that reality easier to manage.

Instead of scattered orders, missing invoices, and incomplete data, everything lives in one place - even for those suppliers that aren’t on Ordermentum.

Want to bring all your suppliers into one workflow? Sign up for Ordermentum Pro today.